Employee Appointment Letter Format
Legally vetted appointment letter setting out formal employment terms, salary CTC annexure, probation period, code of conduct, and confidentiality.
Indian Contract Act 1872, Payment of Wages Act 1936, Code on Wages 2019.
Standard corporate document. In certain states like Maharashtra and Karnataka, employment contracts above threshold require nominal stamp duty.
[ON COMPANY LETTERHEAD]
Date: [DATE]
To: [CANDIDATE_NAME]
Address: [CANDIDATE_ADDRESS]
SUBJECT: LETTER OF APPOINTMENT
Dear [CANDIDATE_FIRST_NAME],
We are pleased to appoint you to the position of [JOB_TITLE] at [COMPANY_NAME] ("Company") with effect from [DATE_OF_JOINING] on the following terms and conditions:
1. REMUNERATION: Your Cost to Company (CTC) shall be Rs. [ANNUAL_CTC]/- per annum, structured as per Annexure-A attached hereto.
2. PROBATION: You will be on probation for a period of [PROBATION_MONTHS, e.g. 3 or 6] months from the date of joining. Upon satisfactory performance, your services will be confirmed in writing.
3. NOTICE PERIOD: During probation, employment may be terminated by either party with [PROBATION_NOTICE_DAYS, e.g. 15] days' notice. Following confirmation, the notice period shall be [CONFIRMED_NOTICE_DAYS, e.g. 30/60/90] days or payment of basic salary in lieu thereof.
4. CONFIDENTIALITY & IP: You shall assign all intellectual property, inventions, and software developed during your tenure to the Company. You agree not to disclose trade secrets or proprietary data to any third party.
Please sign and return the duplicate copy of this letter as acceptance of this appointment.
For [COMPANY_NAME]
[AUTHORISED_SIGNATORY]
[DESIGNATION]
I accept the terms and conditions outlined above.
Candidate Signature: ___________________________ Date: ________________Essential Clauses in this Standard Draft
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Frequently Asked Questions about Employee Appointment Letter Format
What is the difference between an Offer Letter and an Appointment Letter?
An Offer Letter expresses an intent to hire with provisional compensation terms before joining. An Appointment Letter is the binding legal contract executed on or after the joining date, confirming formal employment and detailed employment covenants.